Can I view documents online?

No. In order to view documents, you must appear in person at the Clerk of Courts Public Access computers. There is no cost for you to view the records in person. Records are available for Wood County actions only. We do not maintain records of other Circuit Courts throughout the state or established municipal courts handling their own actions.

How can a request for records be submitted?

• In-person at the address listed below
• By mail at the address listed below
• By email at Wood.Clerk@wicourts.gov

Wood County Courthhouse
PO Box 8095
400 Market St
Wisconsin Rapids, WI 54495

What are the associated costs?

• No cost if you provide a case number(s).
• If you do not provide a case number(s), the fee is $5.00 per name searched, pursuant to WI Statute 814.61(11).
• Copies of documents are $1.25 per page, pursuant to WI Statute 814.61(10).
• Certified copies are $5.00 per document, pursuant to WI Statute 814.61(5).
• Exemplified copies (triple seal typically for out-of-state filing) are $15.00 for the exemplification and $1.25 per page for the documents being attached.
• Fax fee is $2.00
• Postage is actual

Is the prepayment of fees required?

Yes. An invoice is prepared and sent to the requester. Upon receipt of the payment, the records are provided. Payment can be made on-line for an additional fee using a credit/debit card through the Government Payment Service. Instructions are provided on the invoice.

Information needed for records request

• Your full name
• Your Phone number
• Your Current Address
• Case number
  • To search for your case number at no charge:
  • Go to https://wcca.wicourts.gov/ > Click I agree > enter information. Choose Wood for the county
• If you cannot provide a case number, the full name of the individual or company you want a search on.
• What information are you looking for?
• If you require documents, provide the document title or filing date. Clerks cannot research cases or documents for specific wording. (i.e.; the document that says I get placement of my child)
• Does your request require documents to be certified?
  • Certification of a document is accomplished by the custodian of the record placing a stamp on a document that certifies it as being a true copy of the original document in the file. Often time, Social Security and the Department of Motor Vehicles will require documents be certified. Please verify with them ahead of time.

What are the factors that determine turnaround time for receipt of records?

We typically process requests in 1-5 business days. However, certain factors will affect this turnaround time:

• Volume of requests
• Whether records are available electronically or on microfiche/film.Time is needed to retrieve files from microfiche/film, thus adding some time to when requests can be processed. Many records prior to 1992 are microfilmed.
• Whether or not payment has been made. Prepayment is required, receipt of records is in large part dependent on when we receive payment and the method of delivery of records once payment is received (i.e., pick-up at counter, fax, mail, e-mail, etc.).
• The complexity of the request -- multiple copies, large volume of copies on multiple files; research of older records with limited search information other than name of party searching; etc.

What if I absolutely need the documents ASAP!

• Convey the urgency in your request. What do you specifically need and when do you need it by? Be prepared to address payment issues.
• If possible, be prepared when contacted to pick up your records or have someone pick them up on your behalf. Convey the same in your request. Or, make arrangements by sending prepaid envelopes for priority mailing.
• If you can't come in and don't have time to wait for an invoice by mail, provide an email address that we may send the invoice to for payment by credit/debit card.
• For more specific questions about rush requests, please fax or e-mail your questions in the manner indicated above.